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The pandemic has raised the demand for remote work. Businesses have started hybrid working models that employees find well-suited to their daily work life. From global companies to small businesses, all are implementing this process to retain and attract employees. However, managing a hybrid or remote workplace can be a difficult job with traditional workplace practices that are best for on-site space. For that, enterprises are incorporating solutions for hybrid and remote teams. Businesses can customise their hybrid workplace that aligns with their needs. Hybrid workplace software can allow employers to manage employee activity. But how to adopt it? This article will provide you with the answer.
What Is a Hybrid Workplace Management System?
With digital transformation, employees no longer have to be physically present at the office to resume work. With cloud-based platforms, many companies are offering employees the opportunity to choose between working from remote locations or working from offices with some already-set limitations. This process is called the hybrid workplace management system. There are various tools available in the market that make it easy to establish a hybrid workplace for remote employees. But, choosing the one that suits a company’s goals and needs is a challenge.
How to Choose a Hybrid Workplace Software?
As a business, you need to consider some important factors when choosing a hybrid workplace software. Here are the key factors to look for in software for successfully implementing the hybrid model of work.
Efficiency
Be it in-office employees or remote employees, they should be able to access the software quickly, easily and in real-time. Once they have cracked in, they can quickly execute an action, schedule information and continue with their day. The sooner information is provided, and goals are met, the greater will be the degree of employee involvement. If it is inefficient for them, they are unlikely to use it.
Feedback
A feedback mechanism should be implemented in hybrid workplace rollouts. Businesses will be able to move forward and refine their hybrid strategy once employee progress is tracked and analysed. A hybrid workplace management software provides data on what is workable, what cannot work and how a company can improve its performance.
Informative
When it comes to organising meetings and checking up with teammates, a company’s employees want rapid availability of information. An efficient interactive strategy gives employees insight into their workspaces, both in-person and virtual. Businesses can make informed decisions with a clear and complete plan on how to effectively establish their office space.
Collaboration
A complete picture of an office is established when the company involves more people in its hybrid workplace strategy. Employees will likely want all information on IT, HR and other facilities, and they should be readily available and updated to them. Scenario functionality, collaboration capabilities and version control become critical in allowing people from different fields to bring together their efforts and expertise to create the best possible plan.
Visibility
Whether they are regular in-office employees, new team members, guests from another location or clients coming by with queries, everyone should be able to find each other rapidly and seamlessly. If individuals don’t know where everything is, even the best-designed workplace is a failure. Offices are way beyond just workstations. Individuals may use it to exercise and take breaks from typical routines, interact with clients and socialising purposes. So, it is important to provide employees with information on amenities and beneficial services.
Usefulness
Businesses should design floor plans that are easy to find and interact with on various devices when employees demand information about them. Finding locations, facilities, and people should be made possible through a single interface with sophisticated searching so that employees can narrow down the search. The software that employees will use should be efficient enough so that they can exercise it daily. Anyone in an organisation can use the floor plan feature of the software without the need for any instructions or training.
Implementing a Hybrid Workplace Model
To successfully incorporate a hybrid workplace model, here are a few tips businesses can follow.
Establish transparent and clear policies
According to a company’s requirements, for creating a hybrid workplace, the created policies must be flexible. To avoid mismanagement, clarity in the workplace policies is quite critical. Most employees who work remotely state that workplace policies should be clear and transparent when they are applying for a new job. Thus, businesses that want to recruit new members should have flexible and clear workplace policies.
Track and measure workplace satisfaction
Companies are evaluated by their collaboration fostering capacity, knowledge transfer and problem-solving when it comes to workplace satisfaction. Businesses should be able to monitor results and make data-driven decisions to deploy a new-age hybrid workplace. Together with technology, regular workplace satisfaction surveys collect localised occupancy data like the intended purpose of the workplace that matches with business practices, employees valuing elements in the workplace and identifying the areas of cost savings. All these data insights give companies information to match resources with demands.
Create a trustworthy environment
For creating a hybrid workplace, it is important to build a trustworthy work culture. Businesses should talk to their employees before setting deadlines so that they can deliver the project on time. Employees should be given firm and clear feedback on the areas they can improve and that they have done a great job in a particular project. They should also offer employees some time off when they need to unwind.
Support all employees equally
Managers’ responsibility goes beyond assigning tasks and providing them feedback on them when it comes to establishing a positive workforce. They should also interact with every employee and conduct exercises or share personal news to nurture mutual care, respect and trust for one another. They should also motivate their employees through purpose and meaning to hook their work to maintain productivity and employee engagement.
Create a hybrid work strategy
Switching from an in-office workplace model to a hybrid one may cause new obstacles and friction and even break down old systems. Thus, before making this transformation, businesses should identify how their internal processes will operate.
Manage flex employees’ workflow
Managing the inflow and outflow of employees can be difficult as the hybrid workplace model suggests both in-office and work-from-home abilities. Employees through flex desking can book their desks before coming to work in the office. This feature helps companies to maximise resource usage in the workplace. Know more about
Takeaway
Post-pandemic has changed the workplace environment. Many people prefer working from home, while many like going to the office. It is in this situation that the concept of a hybrid workplace comes into being. Managing this kind of workplace has been made easy with software that comes with attendance tracking, productivity analytics, scheduling appointments and more. ProHance is a workforce management software that companies use to manage their hybrid and remote workspaces. This software is trusted by top companies like Bloomberg, Insider, Yahoo Finance, MarketWatch, and more. Furthermore, the software is used in the retail, healthcare, telecommunication, and manufacturing industries.
