A Step-by-Step Guide to Making Graphs with Excel and WPS Office: Mastering Data Visualization

Alt tag : Graphs with Excel and WPS Office

Effectively presenting information, trends, and patterns buried inside datasets requires the use of data visualization. Powerful capabilities for constructing several sorts of graphs to meaningfully visualize data are available in Microsoft Excel and WPS Office. This article will demonstrate how to make a graph in excel and discuss the many graph types that may be used for various data representations.

Excel Graph Creation:

Organize your data in a tabular manner, with rows denoting individual data points and columns denoting various categories or factors. This is the first step.

Step 2: Choose Your Data Mark off the information you want to display in the graph.

Step 3: Open the ‘Insert’ Tab: Go to the ‘Insert’ tab on the Microsoft Excel ribbon, where you can select from a variety of chart kinds.

Step 4: Select a Chart Type Excel provides a variety of graph kinds, such as:

  • Line charts: These are good for showing trends over time.
  • Bar graphs are excellent for comparing data between several categories.
  • Pie charts are useful for displaying percentages of a whole.
  • Useful for illustrating connections between two variables is the scatter plot.
  • Data is shown as a sequence of points connected by a line in an area chart. with a ton more.

Step 5: Edit the Graph: Using the ‘Chart Design’ and ‘Format’ tabs on the Excel ribbon, you may edit the graph’s look, labels, titles, and other features after inserting it.

Making Graphs in WPS Office

Step 1: Get Your Data Ready Make sure your data is accurately structured in a tabular fashion, just like in Excel.

Step 2: Choose Your Data Draw attention to the information you wish to see.

Step 3: Open the ‘Insert’ Tab: Navigate to the ‘Insert’ tab in the WPS Office interface to get the available chart options.

Step 4: Select a Chart Type WPS Office has a variety of chart kinds, including line charts, bar charts, pie charts, scatter plots, and more, that are similar to Excel’s.

Step 5: Customize the Graph: After inserting the chart, use WPS Office’s customization features to tweak the graph’s design and fit it to your tastes.

Graph Types and Applications:

Ideal for displaying trends and changes over time, the line chart. It is frequently used to display continuous data, like stock prices or temperature changes.

Bar graphs are excellent for comparing data between several categories. It facilitates quickly determining the highest or lowest values.

Pie charts are useful for depicting individual elements of a whole, particularly when expressing percentages or proportions.

Excellent for examining the relationship between two variables is the scatter plot. It aids in finding relationships and patterns among data points.

Area charts resemble line charts but have the space below each line filled. It is ideal for highlighting changes over time and displaying cumulative data.

The histogram is helpful for displaying a dataset’s distribution and determining the underlying frequency distribution.

X-axis, Y-axis, and bubble size are the three factors that make up a bubble chart, which combines data points. It displays intricate data linkages well.

A Pareto chart combines a bar graph and a line graph to show the most important elements that contribute to a given event.

Frequently Asked Questions

Can I combine multiple graph kinds in one chart?

Yes, Excel gives you the option to mix various graph kinds into a single chart. The combination chart is the name of this feature. For instance, you can present various data series on the same graph using both a line chart and a bar chart.

How can I modify the type of chart I created after?

How to make a flow chart? Excel allows you to modify the kind of a chart after you’ve created one by choosing the graph and then selecting the ‘Design’ option on the Excel ribbon. To select a different chart type from the list of possibilities, click the ‘Change Chart Type’ button.

Is it possible to modify the graph’s design to suit my tastes?

Yes, Excel provides a variety of customization choices to let you customize the graph’s appearance to your preferences. Changes can be made to background colors, typefaces, line styles, and more. To access specific formatting options, right-click on the chart’s constituent parts, such as data points or gridlines.

How can I make the graph’s data labels visible?

Select the chart, click the “Chart Elements” (+) button, and then select the “Data Labels” checkbox to add data labels to your graph. The actual values of the data points can be shown in the data labels, which makes it simpler to understand the graph.


In summary, data visualization is an effective tool for quickly grasping complex datasets. Users may easily create several sorts of graphs using the user-friendly interfaces provided by Microsoft Excel and WPS Office, allowing both people and organizations to learn important lessons from their data.

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