How To Choose the Right Large Format Scanner

A large flatbed scanner offers many benefits to businesses and individuals. The device allows for the scanning of multiple pages and large-format documents at one time, reducing costs and saving time. Also, by digitizing oversized documents, companies can save on physical storage space and digital space. That said, how do you select the right large format scanner for your needs? There are at least three things you need to consider.

1. Space Requirements

When purchasing a TWAIN-compatible scanner, you must consider the space requirements for the device and where you intend to install it. Too many people buy equipment without adequately measuring its future home. The result is a tool that is too big for its space and ultimately unuseful.

Before you buy a large format scanner, check the listing for the manufacturer’s measurements. You want to add a few extra inches to ensure the space you have provides ample room for the device.

Tight fits are OK for some things, but not electronic equipment. Scanners need room to breathe so heat doesn’t build up around the device. Also, you need space to insert documents and lift or arrange the device.

Measure your space a couple of times to ensure there is enough room. Also, to ensure a nice fit, cut a piece of cardboard or poster board to the correct size and place it in the space; this gives you a physical reference and may be more helpful than measurements alone.

2. Document Size Standards

The standard sizes for large format scanners are 24-inch, 36-inch, and 42-inch. That said, some scanners can scan documents up to 60 inches wide. 

Before purchasing a large format scanner, assess your needs. What size documents does your business scan most often? While figuring out the average size of documents for your scanning needs is helpful, don’t neglect the outliers. Even if you only scan 60-inch wide documents occasionally, is it often enough to justify purchasing the larger scanner?

You want to ensure your scanner suits all your scanning needs. Sometimes, purchasing a larger scanner is worth it to ensure you can scan everything in-house.

3. Compatibility With Equipment

A large-format, high-speed scanner may require specific equipment and software to operate correctly. Before you buy any scanner, research the software and equipment requirements.

Sometimes, people purchase a scanner that sounds perfect for their needs, only to realize they need to buy special software or update their computer system. Software and computers are expensive, so finding a scanner compatible with what you already own is ideal.

Large-format scanners are excellent and beneficial devices for businesses and individuals, depending on their specific needs. The tools can save money and space, but you must take appropriate precautions to ensure the device fits and works in your space.

Contact a scanner manufacturer to learn more about large format options and how to find the right equipment for your needs. The correct size and operation of the device will vary by user, so learn all you can before you buy.

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